Receptionist and Office Administrator

ABOUT THE ROLE

You will be responsible for supporting the Manchester office team with general office administration and providing a well-organised reception service to external clients, visitors, and employees. This is a full-time position working 35 hours per week where it is required for you to work in the office Monday to Friday.

The key purpose of this role is to be the main point of contact for any office queries and to support our internal teams deliver seamless business operations. You will act as a problem solver, team player and use your initiative to maintain the office environment ensuring it is well stocked and a great setting to work from.

WHAT MATTERS MOST IN THIS ROLE

A key role will be to deliver exceptional communication with internal and external parties, manage the busy incoming phone line, take accurate meeting minutes, and organise internal and external meetings.

In additional you will help to organise office events, mange the meeting room booking system, organise working lunches where necessary, as well as managing the petty cash and reconciling receipts before sending to our accounts team. You will also be required to offer any support to the surveying teams as needed such as providing keys to contractors.

A high level of attention to detail will be required in preparing documents and reports.

Other duties will include:

• Ordering and organising office stationery and ensuring items received match the delivery note.
• Typing meeting minutes and distributing report to the relevant teams.
• Reconciling and approving invoices before sending to our Accounts team.
• Ensure all equipment and ID cards are arranged for all new starters.
• Managing the internal desk booking system and accepting appointments for our Meeting rooms.
• Act as the office Fire Marshall, helping to coordinate fire drills.
• Other duties as required.

WHAT WE EXPECT FROM YOU

• Previous experience working in a similar role and busy office environment, ideally in a professional services industry.
• A friendly, organised and proactive approach with a strong team ethic and a positive attitude to problem solving.
• Accuracy, attention to detail, and exceptional time management skills.
• Eager to take on more responsibilities and projects, act on your own initiative and remain calm under pressure.
• Accurate typing and confident using Microsoft Office packages.
• Ability to multi-task and prioritise a high-volume workload.

WHY WORKMAN?

• A full-time contract (35 hours a week)
• Core working hours allow for added flexibility and helps benefit your work life balance.
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm wide Christmas party!
• Generous referral bonus.

ABOUT WORKMAN LLP

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the calibre of our employees and their unique skill sets.

EQUAL OPPORTUNITIES

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment and the duties may be amended from time to time.