Office Manager

Office Manager

Location: Piccadilly, Manchester - office based

Be the Spark Behind Our Brand-New HQ!

Are you ready to take on a role that’s bursting with energy, creativity, and responsibility? This is your chance to be at the heart of a global transformation! At Vix Technology, we’re on a mission to revolutionise public transit systems across the globe, and now, we’re bringing that same innovative spirit to Manchester with a multi-million-pound investment in our new headquarters.

We’re looking for a dynamic, creative, problem solver who’s ready to roll up their sleeves, tackle challenges, and build something extraordinary as the Manchester Office Manager. If you’re driven by making a real impact, this is your moment to shine.

Your mission:

From day one, you’ll take the lead on:

• Creating a seamless workspace: Ensure the office runs like clockwork, handling everything from visitor management to travel bookings, while identifying and overseeing office enhancements for it to reflect our bold vision.
• Managing a busy GM's schedule: Enable the GM in their role by managing their diary across timezones, preparing briefing materials ahead of meetings & trips, coordinating domestic & international travel and managing expenses.
• Cross-functional Liaison & Discretion: Acting as a trusted point of contact between the GM, internal teams, external partners and senior stakeholders — handling sensitive information with full confidentiality and representing the GM's office professionally at all times.
• Fostering a vibrant culture: Play your part in turning the HQ into a buzzing hub of creativity and collaboration, such as organising team social events, company meetings and visitor experiences.
• Stepping in on office related topics: Be the local point of contact in the office, whether it is to support local onboarding, administration, recruitment and HSE.

This isn’t your average office management role – it’s your chance to be part of something bigger, to build from the ground up, and to work with a team that’s shaping the future of public transit technology.

What you’ll do:

• Be the face of Vix Manchester: warmly welcome visitors, clients, and employees with professionalism and energy and support the induction and onboarding of new hires
• Keep the wheels turning: oversee office operations, from managing supplies to coordinating meeting rooms and events.
• Serve as the EA for the UK GM and complete all administrative activities as required
• Collaborate with building management and contractors to keep everything running smoothly ensuring compliance and HSE regulations are adhered to
• Tackle challenges head-on: solve problems with creativity and initiative, always thinking one step ahead.

What you’ll bring:

• Energy & initiative: You’re a self-starter who thrives in a fast-paced, dynamic environment.
• A creative mind: You can think outside the box to find fresh solutions to everyday challenges.
• Unstoppable organisation skills: You juggle priorities with ease, keeping the team on track.
• A problem-solving mindset: You don’t just spot issues – you solve them, efficiently and effectively.
• A collaborative attitude: You’re a team player, ready to pitch in and help wherever needed.
• An AI mindset: foster a curious and proactive approach to using IT and AI into everyday work

Experience in facilities or office management is ideal, and familiarity with Google Suite is a plus.

Why join us?

• Be part of something big: Help build a brand-new HQ in the heart of Manchester and make your mark on our growing team.
• Work globally, act locally: Join a company with a 35+ year track record of innovation, working with transport authorities in over 200 cities.
• Enjoy the perks: A competitive benefits package, a supportive team culture, and endless opportunities for growth and development.

Ready to take the leap?

If you’re energetic, creative, and ready to take on your next big challenge, we want to hear from you. Apply now and tell us why you’re the perfect fit for this role.

No agencies, thanks – we’ve got this!

Vix Technology is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment where everyone can thrive.