BIDS Coordinator

We are seeking a Bids Coordinator to provide day to day support to our consultancy teams for their proposal preparation and submissions. You would be working in a small team focused on the production of high-quality proposals and efficient bid management.

This role requires strong interpersonal, written and communication skills, attention to detail and the ability to manage and prioritise. Previous knowledge or experience in bids administration and/or bid writing support is desirable.

Role purpose

The Bids Coordinator is responsible for coordinating, producing and assuring the quality of large bids, proposals and pre‑qualification submissions. The role provides structured project coordination, content development, and quality control to support successful business development outcomes, working collaboratively with consultants, business delivery colleagues and external partners. The postholder also contributes to continuous improvement of bid processes, systems and materials.

Key accountabilities / core responsibilities

Bid and proposal coordination

• Coordinate the start‑to‑end delivery of bids, proposals and related submissions, managing schedules, inputs and dependencies to ensure deadlines and client requirements are met.
• Act as a central point of coordination between internal teams and external partners throughout the bid lifecycle.
• Quality assurance and compliance
• Take responsibility for the quality, consistency and compliance of proposal submissions, ensuring alignment with agreed bid strategies, client instructions and organisational standards.
• Review and edit proposal content for clarity, structure, accuracy and presentation, including grammatical and formatting checks.

Content development

• Draft and assemble non‑technical proposal sections, integrating contributions from technical authors into a coherent and persuasive submission.
• Support the articulation of key messages, win themes and differentiators within proposals.

Bid strategy support

• Assist consultancy colleagues in developing bid strategies, contributing insight on structure, messaging and client expectations.
• Help translate bid strategies into clear, well‑presented proposal content.
• Document production and presentation
• Produce high‑quality proposal documents using Microsoft Word, Excel and PowerPoint, applying templates, branding and formatting standards.
• Provide guidance to colleagues on the effective use of templates, document layout and presentation best practice.

Research and value‑add

• Undertake targeted research to support bid content, including client, market or competitor insights where appropriate.
• Contribute creative ideas to improve the structure, writing style and visual presentation of bids.

Bid assets and knowledge management

• Maintain and manage bid marketing collateral and reusable content, ensuring materials are current, accessible and easy for consultants to use.
• Support effective knowledge sharing and reuse of best‑practice content across bids.

Pre‑qualifications and frameworks

• Coordinate pre‑qualification and framework submissions, including tracking renewal dates, monitoring client requirements, compiling submissions and maintaining status records.
• Maintain accurate and up‑to‑date framework and pre‑qualification lists.

Reporting and stakeholder support

• Track and report on proposal activity, status and outcomes, supporting continuous improvement through feedback and lessons learned.
• Respond to bid‑related enquiries from clients and internal stakeholders in a professional and timely manner.

Continuous improvement and collaboration

• Identify opportunities to improve bid processes, tools and ways of working, sharing best practice across teams.
• Provide flexible support to colleagues as required, including cover during periods of absence.

Below is the list of core competencies, technical, professional and behavioural skills which support the above accountabilities.  Competence in each of these skills is required to perform these activities and to meet objectives.

Core competency expectations

Effective Communications

- Communicates effectively. 

• Understands the impact of their behaviour on others and recognises the need for different communication styles depending on the audience.

• Actively listens to others views and responds appropriately.

Stakeholder Relationships

- Builds relationships with stakeholders to understand and anticipate needs.

• Contributes effectively to requests

Driving Results

- Able to self-motivate and see work completed on their own initiative.

• Accepts and achieves goals with enthusiasm.
• Manages and prioritises delegated tasks appropriately.
• Delivers good quality work within set timelines.
• Effectively manages own time.

Leadership and self

• Embodies the Steer values and sets appropriate standards of behaviour for self and others. 
• Takes responsibility for own actions and continuously strives for excellence in all aspects of work.
• Visible within the office showing an enthusiastic and positive perspective.
• Contributes positively to department initiatives, suggesting ideas for improvement.
• Takes responsibility for own development and future role within Steer.
• Can adopt a flexible working style, helping others within the immediate team.

Why join us

We believe in empowering our people and giving them the opportunities to shine. As an employee-owned company means that our team are dedicated and passionate about what they do, and that’s the reason why we are at the forefront of our industry.

Steer has 5 offices in the UK: London, Leeds, Hemel Hempstead, Manchester and Birmingham.

Steer is an equal opportunity employer and welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation, now or throughout your employment, please let us know.

We offer a competitive benefits package including:

• Private medical insurance and health screening
• Life assurance and group income protection
• Company pension scheme
• EAP and mental health first aiders
• 25 days annual leave and ability to buy and sell annual leave days,
• Season Ticket Loan/ Cycle to Work,
• Group Share Incentive Plan,
• Up to 5 days for volunteering activities
• Discretionary bonus scheme based on annual compensation (dependent upon individual and company performance).

Compensation

Steer is committed to ensuring that all its employees are compensated a fair, liveable wage. All initial compensation, regardless of location, may be subject to change as skills, abilities, internal equity and geographic location are taken into account.

In addition to base salary, all employees will be eligible for an annual discretionary performance bonus. Please review the benefits section for more information on total reward.

Steer reserves the right to ultimately pay more or less than the posted range and offer additional compensation.

Work Environment

All Steer employees seeking a full-time opportunity are encouraged to spend 60% of their time either in the office or on-site with clients. An employee’s typical work week consists of 37.5 hours (Hours, expectations, and exemption status will be adjusted for any applicant seeking a part-time opportunity.)

Note

We understand that some may be dissuaded to apply based off their compatibility with the job description. That being said, we understand that not everyone is a perfect match on paper and encourage anyone to apply regardless of how much their work experience directly relates to the job description.

Part-time and flexible working applications will be considered.

Ready to apply?  Just complete our brief online application form and attach your CV and covering letter.